Administrative Data Submission Services
Illinois healthcare providers are required to submit administrative data according to the specifications of IHA and IDPH. This includes inpatient, outpatient surgical, emergency department, imaging and observation data. Using COMPdata allows departments such as Finance, Planning and Quality to plan for the future by analyzing trends, evaluating revenue, identifying avoidable emergency department visits and more.
Data Submissions System - Login
IDPH and IHA final submission deadline is 65 days after the end of each quarter, per IDPH rules.
2023 Illinois ILIP and ILOS Submission Deadlines
| Quarter |
Monthly Reported Counts |
Final Close Date |
| 1st Quarter |
May 30, 2023 |
June 5, 2023 |
| 2nd Quarter |
August 29, 2023 |
September 5, 2023 |
| 3rd Quarter |
November 29, 2023 |
December 4, 2023 |
| 4th Quarter |
February 29, 2024 |
March 5, 2024 |
2024 Illinois ILIP and ILOS Submission Deadlines
| Quarter |
Monthly Reported Counts |
Final Close Date |
| 1st Quarter |
May 30, 2024 |
June 4, 2024 |
| 2nd Quarter |
August 29, 2024 |
September 3, 2024 |
| 3rd Quarter |
November 29, 2024 |
December 4, 2024 |
| 4th Quarter |
March 3, 2025 |
March 6, 2025 |
IDPH Attestation Form
This form is required when submitting data and is due 15 days after quarter close date. Use this form to attest to a quarter's outcome and, when applicable, provide the reason for not meeting quarterly requirements. The DSVR/DQSR included in the feedback report set, is available to be shared with your CEO or designate for reviewing and confirming your quarterly outcomes.
Please follow instructions on the form for submission to IDPH.
Hospital
ASTC
Outpatient Data Reporting for Illinois or Swing Bed
Complete this required form prior to submitting all other outpatient services or swing bed data.
Automated Production System
Facility General Usage Agreement:
- Submit data early to provide ample time to review and correct edit errors.
- The facility is responsible for file submission and review of information provided by COMPdata's automated production system.
- Your facility or vendor is responsible for the reconciliation of format and major edit errors. COMPdata is unable to resolve programming and coding issues at the facility level.
We recommend the use of the Data Quality Summary Report (DSVR/DQSR) included in the feedback report set. This report provides an overview of the elements reported and can help you quickly determine if those elements are being reported accurately (for example, Race and Ethnicity or Payer Mix).
COMPdata's daily submission services will inform you of the following:
- Failed files
- Suggestion for communicating issues with your vendor or IT department to reconcile file format or edit error issues.
- Missing data or counts 30, 15 and last 7 days prior to a final submission date.
For Customer Support, email customerservice@team-iha.org. or call 866-262-6222 and ask for Data Submission Services.
Secure email must be used for communications containing Personal Health Information. Failure to do so will be reported immediately to IHA's Legal Department for further action.
Message Board
IHA’s Updates on COVID-19 : All Compdata Support staff continue to assist our customers remotely. We are asking our customers to contact us by email for prompt service customerservice@team-iha.org
Updates
Last-4-Digits-of-SSN-5-25-21 Confirmation memo required SSN reporting IDPH/COMPdata.
IDPH Answers Questions regarding SSN 0000/9999 and Foreign Zip Code usage, the impact, and the importance of accuracy in data reporting.
IDPH Reporting Mandate Notice 6-12-12-1 Original Memo of State Reporting for Hospitals and ASTCs.
6/25/2020
New Point of Origin Code “G”: effective as of 07/01/2020 discharges. Defined as a Transfer from a Designated Disaster Alternate Care Site Click here.
6/5/2020
A new payer code for COVID HRSA Uninsured cases : Read the full memo COVID-HRSA-Uninsured-Payer-Code-1
Refer to the Data Coordinator manual for complete COMPdata Payer Category codes. ILpayorcatcode
Current Error Reference Sheet
Last Update details:
Data Coordinator Resources
Meeting Illinois Department of Public Health (IDPH) Requirements:
- IDPH Attestation Form - Due 15 days after final quarter close date. Please follow instructions on the form for submission to IDPH.
IDPH Notices
Acceptable File Formats IL
- COMPdata's Flat File format
- 837 5010A2
- File Format Tips Provides modification details for State reporting
- For complete file format information refer to the Data Coordinator Manual available under Resource in the Data Reporting system.
- Illinois Payer Category Codes ILpayercatcodes a list of acceptable payer codes for data submission.
Ambulatory Surgery Treatment Centers
Submission Tools and Guides:
Submission Reconciliation Resources:
- Error Correction Step by Step Guide a process for reconciling errors on the edit error feedback report.
- Edit Error Code Reference Sheet determines the error message meaning and data element involved on the Edit Error Report. The Data Element Reference indicates the required entry in most cases, other than specific diagnosis, procedure, and revenue coding. Use this as a tool along with the Error Correction Tips sheet above and your Data Coordinator Manual when speaking to others in your facility.
- Case Count Resolution Tips assist in calculating monthly case counts for various categories of data and is also helpful in reconciling discrepancies prior to quarterly close deadlines.
- Outpatient Category Reference sheet provides applicable code specs for each outpatient category. Assists in calculating monthly case counts.
- Revenue Codes Requiring Procedure Codes provides a listing of all revenue codes that require associated CPTs/HCPCS for outpatient records.
The Data Submission and Quality Data Report (DSVR-DQSR)
Location: Data Submission System/Download Reports
Report Description: Multi-tab excel report
How to utilize the DQSR:
- DQSR IP/OP: Used in verifying data elements and locating potential data quality improvement areas
- DQSR Definitions Key . explains each UB04 data element and any calculations on the report
- DQSR Checklist, provides a walk-through of the DQSR and how to locate potential improvement areas